Tender Open: Equine Care, Feeding, Accommodation & Transport Services — TMPD 02-2025/26

Why This Is an Important Opportunity

• A Unique, Specialized Service Contract
  This is not a typical services contract. You will be responsible for all aspects of horse welfare, stabling, feeding regimes, grooming, health oversight, and occasional transport. It’s a high-profile contract requiring dedication, veterinary standards, and animal handling expertise.

• Three-Year Duration
  The contract spans three years, offering stability, continuity, and scope for service quality improvements over time.

• Institutional Client & Visibility
  Working for the Tshwane Metro Police Department gives your organization exposure in the municipal / law enforcement sector. It can help build your reputation in municipal services, equine care, or specialized animal care contracts.

• Open Tender with Compulsory Briefing
  This is an open public bid. Attendance at a compulsory briefing session is required by all prospective bidders, ensuring clarity on requirements, facilities, and expectations.

Key Tender Details & Dates

• Tender Reference: TMPD 02-2025/26

• Client / Department: City of Tshwane, Metro Police Department

• Scope: Rendering of care, grooming, feeding, accommodation & transport (as required) of horses

• Contract Duration: Three (3) years

• Location / Service Area: Metro Police Department—Pretoria, Tshwane

• Opening / Publication Date: 3 October 2025

• Closing Date & Time: 10 November 2025 at 10:00 AM

• Compulsory Briefing Session:
   – Date: 21 October 2025
   – Time: 10:00 AM
   – Venue: Main Hall, Tshwane Metro Police Department Headquarters, corner Es’kia Mphahlele Drive & Dr WF Nkomo

• Contact / Enquiries:
   – Contact Person: Doepa J.A. Du Plessis
   – Telephone: 012-358-7061
   – Email: doepadp@tshwane.gov.za

What the TMPD Expects from Bidders

To submit a strong bid, your proposal should address the following critical components:

1. Equine Care & Management Plan

• Detailed plan for daily care: feeding routines, nutritional standards, water supply, grooming, hoof care, stable maintenance

• Health program: veterinary oversight, vaccination, deworming, routine checkups, disease management

• Accommodation & stabling: design, security, ventilation, bedding, drainage

• Handling & welfare standards: low-stress handling, behavior management, environmental enrichment

2. Transport Services (When Required)

• Vehicles or trailers suitable for safe horse transport

• Handling on loading/unloading, secure containment, veterinary supervision if needed

• Routes, logistics, maintenance, emergency planning during transit

3. Resource Capacity & Personnel

• Staff: equine caretakers, grooms, veterinarians or veterinary partnership, stable hands, transport handlers

• Equipment: stalls, grooming tools, feeding equipment, tack, saddles, cleaning equipment

• Backup capacity: spare stalls, contingency feed supplies, emergency veterinary protocols

4. Experience & References

• Prior experience in providing horse care services to municipalities, police units, farms, equestrian facilities

• References: client names, scale, performance, challenges overcame

• Evidence of handling multiple horses over sustained periods

5. Health, Safety & Animal Welfare Compliance

• Compliance with national animal welfare regulations, veterinary standards, licensing

• Safe work method statements for staff, stable operations, handling equipment

• Protocols for emergencies, injury, illness, fire, evacuation

6. Commercial & Pricing Proposal

• Pricing schedule covering care, feeding, accommodation, grooming services, transport as required

• Rates per horse, per service type, fixed and variable costs

• Transportation charges, contingency or emergency service rates

• Payment terms, escalation (if allowed), penalties or service performance incentives

7. Presentation & Completeness

• Complete bid documentation, fully filled forms, schedules

• Supporting documents: staff qualifications, facility descriptions, equipment list, past contract summaries

• Clear, organized proposal aligned with tender specifications

• Proof of attendance at the compulsory briefing

Why You Should Bid

• Long-Term Contract with Niche Expertise
  A three-year contract in equine services is rare. It offers stable work and a platform to grow your equine service offering.

• Institutional Credibility & Visibility
  Success here enhances your reputation, particularly in municipal or governmental contracts needing animal care.

• Opportunity to Showcase Best Practice & Innovation
  You can propose welfare-oriented enhancements, modern stabling systems, remote monitoring, feed optimization, or transport innovations.

• Differentiating Service Quality Matters
  Because horse welfare is sensitive and visible to public stakeholders, excellence, reliability, and compliance can distinguish your bid.