Tender Open: Hiring, Servicing & Relocation of Chemical Toilets — HS 02-2025/26 (3 Years)

Why This Is a Valuable Opportunity

• Three-Year Contract with Ongoing Demand
  Though services are provided “as and when required,” the duration is long term (36 months), allowing you to anticipate recurring demand and plan inventory, logistics, and maintenance accordingly. (Source: HS 02-2025/26 tender notice)

• Strategic Municipal Service
  Chemical toilets are essential for events, temporary facilities, remote sites, and municipal projects. Your services directly support public hygiene, service delivery, and civic infrastructure.

• Open Tender, No Compulsory Briefing
  The bid is open to all suitably qualified suppliers. No compulsory briefing is scheduled, so bidders must rely on tender documents, site assessments, and clarity of understanding of requirements. (Source: tender notice)

• Municipal Client & Visibility
  Serving the City of Tshwane gives institutional credibility, potential for future municipal contracts, and reference value in the public services sector.

Key Tender Details & Deadlines

• Tender Reference: HS 02-2025/26

• Department / Client: City of Tshwane (HS / General Services)

• Description: Provision of chemical toilets — hiring, servicing, delivery, relocation — over three years, “as and when required” (Source: tender listing)

• Location / Service Area: Tshwane / Pretoria municipal area

• Opening Date: 3 October 2025 (date published)

• Closing Date & Time: 3 November 2025 at 10:00 AM (sharp) (Source: tender notice)

• Compulsory Briefing: None (no briefing session scheduled)

• Contact / Enquiries:
   – Name: Nthabiseng Malada (City of Tshwane)
   – Telephone: 012-358-8672
   – Email:nthabisengno@tshwane.gov.za

• Special Conditions: None noted (no special conditions beyond standard bid rules)

What the City Expects from Bidders

To be competitive, your bid should comprehensively cover these essential elements:

1. Service Offering & Operational Approach

• Hiring of chemical toilet units: types, sizes, capacities, specifications

• Servicing schedule: cleaning, emptying, sanitation, replenishment of consumables (chemicals, toilet paper, sanitizer)

• Delivery & relocation: transport logistics, drop-off, set-up, retrieval, repositioning

• Emergency or short-notice deployment capabilities

2. Resource Capacity & Assets

• Inventory: number of toilets available, spare units, backup stock

• Vehicles and transport capability for delivery and relocation

• Servicing fleet: vacuum trucks, suction units, service crews, supporting equipment

• Storage, depot, logistic staging capacity

3. Experience & References

• Prior contracts for chemical toilet hire, servicing, event sanitation, municipal services

• Client references, project scale, performance, reliability

• Ability to handle multiple simultaneous deployment requests

4. Health, Safety & Environmental Compliance

• Safe handling and disposal of waste, chemical safety, environmental regulations

• Cleanliness, disinfection protocols, waste treatment, odor control

• Service personnel safety, protective gear, health protocols

5. Quality Assurance & Performance Standards

• Service level agreements (SLAs): response times, servicing frequency, quality checks

• Monitoring, reporting, inspection, feedback mechanisms

• Standards for unit maintenance, cleanliness, hygiene

6. Commercial & Pricing

• Clear pricing schedule: hire cost (per unit, per period), servicing cost (per cycle), relocation / delivery cost

• Consumable costs, chemical refill costs, transport / logistics costs

• Emergency / short-notice rates, variation conditions

• Payment terms, escalation (if any), penalties or incentives

7. Bid Presentation & Completeness

• Fully completed bid documentation, schedules, forms

• Supporting documents: company profile, proof of capacity, equipment list, past contracts

• Structured, clear proposal aligning with tender specifications

• Submission by the deadline — late or incomplete bids may be disqualified

Why You Should Submit a Bid

• Recurring Demand Over Long Term
  The “as and when required” model ensures that your services may be tapped repeatedly, offering sustained revenue over three years.

• Specialised Service Domain
  There are fewer firms that combine asset availability, servicing quality, logistics, and sanitation protocols at scale—this is your opportunity to stand out.

• Institutional Reference & Credibility
  A contract with Tshwane bolsters your standing in municipal service tenders, event sanitation, public infrastructure, and facility services.

• Room for Efficiency & Value-Add
  Propose efficient routing, predictive maintenance, greener chemicals, mobile servicing units, or modular deployment to out-compete on cost and responsiveness.

• Scalability & Growth
  As you secure deployments, expand your fleet, optimize logistics, and build repeat relationships, your service reach and profitability grows.