Equipping the Workforce: Abaqulusi Municipality’s 36-Month Tender for Protective Clothing

Tender Overview

The municipality is seeking bids for the supply and delivery of protective clothing over a 36-month period, aiming to ensure the safety and effectiveness of municipal personnel across different operations . The required delivery location is specified as the corner of High and Mark Street, Vryheid, 3100, indicating a central hub for municipal logistics

Important Dates

• Opening Date: Friday, 15 August 2025, 4:30 PM 

• Closing Date: Wednesday, 17 September 2025, 12:00 PM 

These dates provide a one-month window for interested suppliers to analyze the tender documentation, prepare competitive bids, and ensure timely submission.

Briefing and Communication

No briefing session—mandatory or optional—will be held for this tender EasyTenders. Instead, bidders must rely solely on the written tender documents and contact avenues for any inquiries.

The designated contact person for this tender is S. Khumalo, reachable via:

• Telephone: 034-982-2133

• Fax: 034-980-9637

• Email: records@abaqulusi.gov.za

Documentation

A single primary document accompanies the listing: "TENDER DOCUMENT FOR SERVICE PROVIDER FOR PROTECTIVE CLOTHING 8-2-1-18.pdf", with a file size of approximately 1.0 MB EasyTenders. This document likely includes specification types of protective clothing required, sizes, materials, quantities, delivery schedules, pricing expectations, evaluation criteria, and terms and conditions.

Strategic Guidance for Bidders

Bidders planning to respond to this tender should consider these key points:

1. Comprehensive Review of Documentation
   With no briefing scheduled, it is critical to thoroughly review the tender document—confirm specifications, annexures, and submission format to avoid disqualification due to incompleteness.

2. Tailored Product Offerings
   Ensure the garments meet necessary standards—such as durability, fabric type, protective ratings (e.g., high-visibility, flame resistance), and worker comfort—to align with municipal operational needs.

3. Supply Chain and Logistics Readiness
   Over a 36-month contract, consistent delivery performance is essential. Bidders should present robust logistics plans demonstrating capacity for timely, ongoing supply to Vryheid.

4. Cost-Effectiveness Across Duration
   Incorporate both upfront supply costs and projected escalation or replacement costs. A balanced pricing approach that remains sustainable over the contract term is advantageous.

5. BBBEE and Local Economic Empowerment
   Highlighting BBBEE credentials and any localization initiatives may enhance competitiveness—especially in South African public procurement contexts.

6. Value-Added Differentiators
   Offering sizing services, staff training for use and care of protective clothing, or environmentally friendly materials could strengthen bids.

7. Risk Mitigation and Contingency Plans
   Presenting safeguards against supply disruptions and plans for urgent replenishments will showcase reliability and responsiveness.

Broader Context & Relevance

This tender aligns with other active Abaqulusi Municipal procurements—ranging from hygiene services to security solutions—reflecting a structured procurement approach across essential municipal operations 

Providing protective clothing ensures health and safety compliance for municipal staff, a vital component of public service delivery and occupational well-being.

Key Details at a Glance