Appointment of a service provider for the development of a nodal plan for Charlestown 2025/2026

Department / Entity: Amajuba District Municipality 
Bid Description: Appointment of a service provider for the development of a nodal plan for Charlestown 2025/2026 
Place where goods, works or services are required: B9356 Amajuba Road, Section 1 – Madadeni – Newcastle – 2940 
Opening Date: Wednesday, 29 October 2025 
Closing Date / Submission Deadline: Thursday, 6 November 2025 at 12:00 PM (noon)
Contact / Enquiries:

• Name: Simphiwe Nzuza

• Email: [s.nzuza@amajuba.gov.za] (as published) 

• Tel: 034-329-7200
  Briefing Session: None (No compulsory briefing listed) 
  Special Conditions: None listed (N/A) 
  Documents Available: PDF titled Q2025 26 Development of a Nodal Plan for Charlestown 2025-2026 (≈ 1.2 MB) easytenders.co.za

What You Should Know & How to Respond

Since this is a professional services tender for nodal planning (likely involving urban planning, transport / land-use nodes, spatial development, etc.), you’ll want to orient your response accordingly. Here are key considerations:

1. Understand the Scope

• The municipality is seeking a planning service provider to develop a nodal plan for Charlestown for the period 2025/2026.

• “Nodal plan” typically involves identifying development nodes, land-use patterns, transport hubs, connections, infrastructure provision, growth management, etc.

• Services will likely include stakeholder engagement, mapping, transport and land-use analysis, spatial plan, implementation framework.

2. Eligibility & Key Requirements

• You should be a consulting firm with experience in urban planning, land-use, GIS, transport/settlement nodal strategies.

• Prior track record in municipal or district planning projects will strengthen your submission.

• Ability to meet deadlines, provide credible deliverables, expert staff (planners, GIS analysts) will help.

• Comply with municipal procurement requirements: valid tax clearance, BEE credentials, company registration, references.

3. Evaluation Criteria – Likely Focus

• Technical methodology: how you intend to approach the nodal plan development (scope, phases, methodology).

• Experience & expertise: previous similar work, team credentials.

• Time-frame and deliverables: how you will deliver within the timeline.

• Cost / value for money: competitive and realistic pricing for the service.

• Compliance & reliability: ability to meet all administrative, legal and contractual obligations.

4. Proposal Structure Suggestions

Your bid could be structured like this:

• Cover Letter & Executive Summary

• Company Profile & Track Record

• Project Understanding & Methodology

• Programme / Work Plan with Milestones

• Key Personnel & CVs

• Deliverables & Quality Assurance

• Pricing / Fee Schedule

• Administrative Documents (tax, BEE, company registration, references)

• Any Value-Adds or Risk-Mitigation Measures

5. Pricing & Commercial Considerations

• Provide a clear professional services fee for all phases.

• If the document allows, break down by work phases (e.g., data collection, stakeholder engagement, draft plan, final plan).

• Include travel or local engagements (since place of work is in Newcastle region).

• State validity of your quote and any assumptions made.

6. Submission Checklist

• Download all tender documents from EasyTenders.

• Confirm you have all annexures/forms required.

• Ensure your company registration, tax clearance certificate, BEE certificate (if required) are current.

• Format your submission according to tender instructions (hard copy or digital) and label everything clearly.

• Submit your bid before 12:00 PM on 6 November 2025. Late submissions are typically disqualified.

• Keep proof of submission.