📋 Tender Snapshot
| Item | Details |
|---|---|
| Bid Number | E2003GXMPKRI |
| Description | ICT Equipment, Software & Services: supply, install & maintain |
| Entity / Municipality | Ekurhuleni Metropolitan Municipality |
| Service Locations | Various municipal offices, data centers, and branches across Ekurhuleni |
| Publication Date | Around 10 October 2025 |
| Closing / Submission Deadline | As specified in the tender documentation |
| Compulsory Briefing / Site Visit | To be confirmed in the tender pack |
| Contact for Enquiries | Included in the E2003GXMPKRI tender documents |
💡 Scope of Work
The tender entails:
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Supply of ICT hardware (servers, workstations, networking, peripherals)
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Supply and licensing of software solutions and system software
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Installation, integration, and configuration across municipal sites
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Maintenance contracts, support, and service level agreements (SLAs)
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Training of municipal IT staff and knowledge transfer
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Warranty coverage and spares provisioning
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Ongoing technical support and upgrades
✅ Key Bid Requirements
Prospective bidders must ensure the following in their proposals:
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Technical Compliance: Match or exceed the technical specifications for hardware and software enumerated in the tender.
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Proven Track Record: Provide references and past work of similar scale in municipal or governmental ICT deployments.
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Warranty & Support Plans: Include warranties, SLA options, and maintenance strategies.
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Training & Support: Plan for training municipal IT personnel and ongoing knowledge handover.
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Local Content & BEE Considerations: Municipal tenders often weigh on local manufacturing and BBBEE compliance.
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Compatibility & Integration: Ensure solutions can integrate with existing EMM systems and data architecture.
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Scalable Design: Design solutions that can evolve or scale as municipal ICT needs grow.
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Complete Pricing: Clearly separate costs for hardware, software, installation, support, and training.
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Compliance & Documentation: Ensure compliance with municipal IT policies, cybersecurity requirements, and data protection laws.
🛠 Tips for a Competitive Bid
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Read all tender documents carefully, including annexures and evaluation criteria.
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Attend any compulsory briefings or visits to clarify technical and logistical requirements.
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Demonstrate your ICT capability with case studies or client testimonials.
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Offer service tiers and SLA options to give EMM flexibility.
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Address scalability and upgradability of proposed solutions.
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Design transparent, realistic pricing to avoid budget surprises.
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Emphasize BEE and local content compliance as these likely form part of evaluation.
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Submit in the required format before the deadline, with all annexures properly filled.
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