Invitation to Bid: Eskom RFP E1783NTCSAMWP – Environmental Alarm System (EAS)

Tender Overview

• Tender Title / Reference: Request for Bid (Open Tender) — E1783NTCSAMWP

• Department / Entity: Eskom

• Scope of Work:

  • Design and supply of the EAS

  • Delivery, installation, and commissioning

  • Ongoing maintenance and support

  • Training of personnel

  • Implementation on an as-and-when required basis

• Location / Place of Work:

  • Main site: 1 Maxwell Drive, Sunninghill, Johannesburg 2000

  • Other sites as needed under Eskom’s operational jurisdictions

• Opening Date: Friday, 10 October 2025

• Closing / Submission Deadline: Monday, 10 November 2025 at 10:00 AM

• Compulsory Briefing / Site Session: Yes — via MS Teams

• Contact for Enquiries:

  • Name: Maudie Kesha

  • Email: [maudie.kesha@eskom.co.za]

  • Tel: 011-800-4303

Key Considerations & Conditions

• Compulsory Briefing Session: All bidders must attend; failure to do so may disqualify submissions.

• Five-Year Contract: This is not a one-off supply; the successful bidder must be prepared for ongoing service and support over the full contract period.

• Technical Documentation: The tender package includes multiple documents: technical specifications, evaluation criteria, safety and environmental requirements, pricing schedules, method statements, annexures, etc.

• Evaluation Criteria: Bidders should carefully review the Technical Evaluation Criteria, Quality Criteria, and OHS (Occupational Health & Safety) standards included in the package.

• Logistics & Repatriation: Bidders should be capable of delivery, installation, and servicing across Eskom sites, and possibly manage repatriation of devices when needed.

• Cyber & Operations Technology Standards: Given the environment, vendors must comply with IT/OT integration rules, cybersecurity requirements, and interoperability with existing Eskom systems.

Why This Tender Matters

1. Long-term Opportunity: A five-year contract offers steady revenue, recurring maintenance, and support engagements.

2. Strategic Significance: The EAS is critical to Eskom’s environmental monitoring, safety, and regulatory compliance efforts.

3. Sector Reputation: Working with Eskom affords visibility, credibility, and potential follow-on contracts.

4. Technology Showcase: Bidders have the chance to present advanced alarm, sensor, and monitoring technologies under real utility conditions.

5. Holistic Solution Delivery: This contract isn’t just about hardware — it includes design, training, maintenance, and support, making it a full-solution offering.

How to Prepare a Competitive Proposal

• Comply Strictly with the Tender Specs: Use the provided templates (e.g., method statements, pricing schedules, Annexures) exactly as required.

• Clear Demonstration of Capability: Show past projects of similar scale, especially in utility or environment monitoring contexts.

• Attend the Briefing: Gather clarifications and ensure you don’t miss mandatory requirements.

• Highlight After-Sales Support & Training: This contract emphasizes ongoing maintenance, support, and training — don’t underplay them.

• Ensure Compliance with OHS, Cyber, and Safety Specifications: Failure in these areas can be fatal to your bid.

• Be Realistic in Pricing & Risk Assumptions: Long-term contracts require robust maintenance and support cost planning.

• Quality Guarantees & Warranties: Offer strong warranties, spare parts support, and rapid fault response.

Next Steps

1. Download all tender documents from the EasyTenders listing (Documents tab) and study them thoroughly.

2. Register or confirm your registration on EasyTenders / e-Tender portal to submit your bid.

3. Attend the compulsory briefing via MS Teams and collect any Q&A clarifications.

4. Assemble your technical, commercial, and compliance submissions in line with the tender instructions.

5. Submit before 10:00 AM on 10 November 2025 to Eskom via the stipulated channels.