Description: The hiring of mechanical and construction plant equipment for the period ending 30 June 2028

Tender Overview

• Tender Reference: T 2025/015 

• Description: The hiring of mechanical and construction plant equipment for the period ending 30 June 2028. 

• Issuing Entity: Cape Winelands District Municipality 

• Opening Date: Friday, 14 February 2025 

• Closing Date / Time: Wednesday, 19 March 2025 at 11:00 AM 

• Contact Person / Enquiries:

  • Name: Yuri Levendal 

  • Email: (see tender documents)easytenders.co.za

  • Tel: 086 126 5263 

• Briefing Session: No compulsory briefing is listed. 

• Special Conditions: None listed / N/A. 

Why This Tender Matters

• It offers a multi-year contract (through to 30 June 2028) for plant hire — giving sustained business opportunity rather than a single short task.

• The category “mechanical and construction plant equipment” is broad — suitable for companies owning or hiring out heavy machinery such as excavators, bulldozers, loaders, trucks, graders, etc.

• Being a district municipality in the Western Cape, this tender provides exposure to public-sector infrastructure work, regional logistics, and municipal contracting experience.

• Successful contractors may build relationships that lead to further plant-hire or construction support contracts within municipal or district frameworks.

Scope of Work & Key Deliverables

Based on the description and publicly available documentation:

• Supply/hire of a fleet of mechanical and construction plant equipment for use by the municipality until 30 June 2028. 

• Machines likely to include: excavators, bulldozers, wheel loaders, dump trucks, compactors, graders, etc. (based on typical plant-hire tenders).

• Responsibilities may include transporting machines to the municipality’s sites, ensuring machines are in good working order, providing maintenance or standby equipment during breakdowns, ensuring safety and regulatory compliance.

• The tender will specify condition, hours of availability, service/maintenance schedule, mobilisation logistics, potentially operator provision.

• Contract management: billing may be on a hire-rate basis (daily/weekly/monthly) across various equipment categories for the term ending June 2028.

• Quality & compliance: Suppliers will need to ensure plant meets specifications, safety checks, certifications, insurance, operator competencies, etc.

Who Should Have a Look / Eligibility

Ideal bidders will have:

• A proven fleet of mechanical/construction plant equipment available for hire or supply.

• Experience in plant-hire services, especially for municipal/infrastructure clients.

• The capacity to mobilise equipment across the Cape Winelands region (logistics, transport, maintenance).

• Compliance with municipal procurement requirements (company registration, tax clearance, BEE credentials, fleet certificates).

• Maintenance systems in place, backup equipment for downtime, safety protocols for machine operation.

• Financial capability to support multi-year hire contract and machine availability over time.

Likely Evaluation Criteria

While full scoring details are in the tender documents, the typical criteria will include:

• Technical capacity / fleet availability and condition — quality of equipment, fleet size, ability to deliver requested plant.

• Price / hire rates — competitiveness of your hire rates and cost structure.

• Experience & references — past plant-hire contracts, especially with municipalities or infrastructure entities.

• Logistics & service support — delivery to sites, maintenance uptime, breakdown response, transport.

• Compliance — licences, insurance, safety records, BEE level, legal compliance with municipal / public procurement rules.

• Value for money / sustainability — equipment condition, lifecycle costs, flexibility.

How to Prepare a Competitive Bid

Here’s a suggested preparation roadmap:

1. Download and review the full tender document from the municipality website or EasyTenders. capewinelands.gov.za

2. Inventory your equipment fleet, listing machine types, specifications (capacity, hours, condition), available hours for hiring, transport logistics.

3. Define your hire-rate schedule — daily, weekly, monthly rates for each plant type; specify what’s included (e.g., operator, fuel, transport, maintenance).

4. Logistics and mobilisation plan — how you will deliver machines to Cape Winelands district sites; how you handle transport, set-up, maintenance, breakdowns.

5. Maintenance & backup plan — show how you will keep machines operational, provide standby equipment in case of breakdown, schedule servicing.

6. Safety, compliance & certifications — include machine safety certificates, operator licences, insurance, maintenance logs, BEE certificates, tax clearance.

7. References & experience — provide details of previous plant-hire contracts, especially municipal/infrastructure works, with client contact and project details.

8. Pricing transparency — ensure your pricing schedule is clear, assumptions or exclusions stated (e.g., fuel, operator cost, transport).

9. Returnable documents — fill in all required forms, declarations, supply chain management forms, BEE scores, etc.

10. Submission — ensure you submit by the closing date: 19 Mar 2025, 11:00 AM. Early submission recommended.

Risks & Mitigation

Added Value & Competitive Differentiators

• Offer standby equipment or fleet refresh to guarantee availability.

• Provide fleet tracking or machine utilisation data to show accountability.

• Demonstrate lower-emission or newer machines (sustainability credentials).

• Offer flexible hire options (short-term, long-term) or bundled services (equipment + operator).

• Show local content or empowerment credentials (workforce, regional presence).

Final Thoughts

The T 2025/015 tender is a strong opportunity for plant-hire firms to secure a multi-year contract with a district municipality. Success will require not just equipment, but logistics, maintenance, compliance, and responsiveness. If you meet the criteria and have a capable fleet, this could provide stable work through to 2028.