Supply and delivery of specialised gasses (SF₆) and rental of cylinders for a period of three (3) years.

Tender Overview

• Tender Reference: MWP2389TXRegretL 

• Bid Description: Supply and delivery of specialised gasses (SF₆) and rental of cylinders for a period of three (3) years. 

• Place Where Goods / Services are Required: Lower Germiston Road, Rosherville, Germiston, 1450 (Gauteng) EasyTenders

• Opening Date (Publish Date): Thursday, 6 November 2025 at 1:30 PM 

• Closing / Submission Deadline: Sunday, 30 November 2025 at 10:00 AM

• Briefing Session: None / No compulsory briefing listed. EasyTenders

• Special Conditions: N/A (None listed) 

• Contact / Enquiries:
    Name: Duduzile Mqadi
    Tel: 016-457-5632
   

Why This Tender Matters

• SF₆ (sulfur hexafluoride) is a critical insulating gas used in high‐voltage electrical equipment (which Eskom manages). This means that reliability, safety, and compliance are key.

• Cylinder rental for three years implies a long‐term supply partnership rather than a one-off delivery.

• Because this is a “regret letter” version (i.e., a notice post‐bid) it may reflect re-advertisement or clarification—meaning suppliers should monitor for any addenda or updates.

• The location (Gauteng, in Eskom’s network) gives access to large infrastructure contracts and recurring business for qualified suppliers.

Scope & Key Deliverables (Likely)

Although full specification details would be in the main tender documents, key items you’ll need to cover include:

• Supply and delivery of SF₆ gas (specified purity, pressure, packaging/handling standards).

• Rental of cylinders for storage/usage of the gas over a 3-year term: cylinder supply, maintenance, verification, replacement as needed.

• Safety & compliance with gas handling, transport, storage, environmental regulation (SF₆ is a potent greenhouse gas).

• Logistics & delivery schedule to Eskom’s site(s) in Gauteng, possibly various sub-stations or depots.

• Documentation and certification: gas purity certificates, cylinder inspection logs, rental agreements, maintenance records.

• Quality assurance & measurement: ensure delivered gas meets specification, cylinders are certified and safe.

• Service continuity: Ability to provide continuous supply and cylinder availability over contract period, minimal downtime.

Who Should Consider Bidding

This tender is suited for companies that:

• Are authorised suppliers of SF₆ / high‐voltage insulating gases.

• Have capacity for long‐term cylinder rental programs (assets, maintenance, certification).

• Have logistics capability in Gauteng or national capability if required.

• Have strong safety systems, environmental compliance, and traceable documentation.

• Are registered and compliant with Eskom’s supplier registration process and public procurement requirements.

How to Prepare a Competitive Submission

Here’s a structured approach:

1. Download the full tender documentation (if still available) and review all specifications, rental terms, cylinder conditions, safety standards.

2. Verify your capacity: Ensure you can supply the SF₆ gas to required purity, manage cylinders, rental logistics, maintenance program for 3 years.

3. Prepare a detailed supply & rental plan: Include cylinder count, maintenance schedule, replacement policy, monitoring, logistic routes, delivery timelines.

4. Demonstrate safety & environmental compliance: Show your SF₆ handling certification, cylinder inspection regime, leak detection, environmental controls.

5. Provide pricing / cost breakdown: Gas cost per unit, cylinder rental cost (per month/year), inspection/maintenance cost, transport/logistics cost. Clarify assumptions (e.g., number of cylinders, refill schedule).

6. Quality verification & documentation: Provide previous certificates of gas purity, cylinder test certificates, maintenance logs, references for similar supply/rental contracts.

7. Submit required company credentials: Registration, tax clearance, BEE certificate (if applicable), supply chain registration with Eskom.

8. Returnables/Compliance forms: Ensure all required forms (supplier declarations, rental agreement drafts, cylinder condition reports, etc.) are correctly filled.

9. Check submission format & deadline: Submit before the closing date (Sunday, 30 Nov 2025 at 10:00 AM). Confirm whether physical/digital submission is required.

10. Follow up/Clarify: If there is any ambiguity (esp. since this is a regret‐letter tender listing), ask clarifications ideally in writing and record responses.

Risks & Mitigations

Final Thoughts & Next Steps

The MWP2389TXRegretL tender presents a meaningful opportunity for suppliers of specialised gases and cylinder rental programs, especially in the high‐voltage infrastructure sector. Because it’s listed as a “regret letter” version, it may signal that the original tender was unsuccessful or still open – meaning careful attention to documentation and requirements is even more important.

If you’re ready and suitably equipped, this contract can provide long‐term engagement (3 years) with a major national utility. Ensuring your proposal is technically sound, logistically robust, safe, compliant, and competitively priced will position you strongly.