🚧 Tender Opportunity: Routine Road Maintenance in KwaZulu-Natal (Head Office – General Services)

1. Tender Snapshot

• Tender Number: ZNB02691/00000/00/HOD/GEN/25/T

• Project Title: Routine Road Maintenance (Head Office – General Services)

• Region: KwaZulu-Natal, Provincial Roads (general coverage under Head Office scope)

• Department: KwaZulu-Natal Transport – Infrastructure & General Services Division

• Tender Type: Open Bid (Civil Engineering / Infrastructure Maintenance)

• CIDB Grade Required: 6CE or higher

This tender focuses on long-term, systematic road upkeep—covering inspections, minor repairs, vegetation control, drainage management, pothole patching, and other preventative works that extend the life of provincial road assets.

2. Why This Tender Matters

Routine road maintenance is often overlooked, but it’s the backbone of safe, reliable transport. This contract is crucial because:

• Safety First: Keeping roads pothole-free and properly drained prevents accidents and protects road users.

• Cost Efficiency: Regular maintenance reduces the need for expensive emergency repairs or complete reconstructions.

• Economic Lifeline: A well-maintained road network ensures smooth logistics for trade, agriculture, and tourism.

• Sustainability: Routine works preserve infrastructure against weather damage, especially in flood-prone KZN.

For contractors, this tender offers steady workflow and visibility as a partner in critical public infrastructure management.

3. Important Dates

All bids must be submitted before the closing deadline. Late submissions will not be accepted.

4. Scope of Work

This tender goes beyond one-off repairs—it’s about sustained upkeep of provincial roads. The expected services include:

1. Pothole Repairs & Surface Maintenance

   • Timely filling and sealing of potholes to ensure smoother rides.

   • Addressing surface cracks before they expand.

2. Drainage System Maintenance

   • Cleaning culverts, side drains, and stormwater channels.

   • Ensuring water flows away from road structures to prevent erosion and wash-aways.

3. Vegetation & Roadside Management

   • Grass cutting, bush clearing, tree trimming along verges.

   • Maintaining visibility for signage and safe sight distances.

4. Minor Structural Repairs

   • Small-scale repair of guardrails, kerbs, signage, and fencing.

   • Upkeep of road furniture critical to user safety.

5. Emergency Response

   • Be on call to address minor emergencies quickly—fallen trees, wash-aways, or accident damage.

The scope emphasizes prevention, safety, and rapid response to keep KZN’s road network operational and secure.

5. Who Should Apply

This opportunity is open to companies that can demonstrate:

• CIDB Grading 6CE or higher (Civil Engineering works).

• Proven experience in road maintenance or rehabilitation projects.

• Skilled staff and equipment to handle multiple maintenance tasks simultaneously.

• Compliance with OH&S, environmental, and road safety regulations.

• Strong project management capability for routine reporting, scheduling, and quality control.

6. Keys to a Winning Submission

To improve your chances of success, ensure your bid is:

1. Technically Strong

   • Provide a clear maintenance methodology (inspection schedule, quality checks, safety management).

   • Outline innovative approaches—such as using cold mix asphalt for faster pothole repairs or eco-friendly vegetation control.

2. Financially Transparent

   • Present a detailed and competitive pricing schedule.

   • Include labour, equipment, transport, and contingency costs.

3. Proven Experience

   • Attach references of past road maintenance projects.

   • Provide profiles of key staff, engineers, or supervisors with relevant expertise.

4. Capacity & Readiness

   • Show availability of equipment (graders, rollers, patching units, brush cutters).

   • Provide a workforce mobilization plan with realistic timelines.

5. Compliance Ready

   • Ensure tax clearance, CIDB certificate, and statutory documents are up to date.

   • Health, Safety, and Environmental plans must be included.

7. Submission Guidelines

• Tender documents are available free from the official KZN Transport website or the National e-Tender portal.

• Only issued documents will be accepted—do not use unofficial templates.

• Bids must be sealed, correctly labelled with the tender number, and submitted before the deadline.

• Ensure all returnable schedules are completed, signed, and attached.

8. Contact Information

• Contact Person: Mr. T. M. Mbona

• Telephone: 033-347-0325

• Email: taryn.francis@kzntransport.gov.za

Contact the official person for queries well ahead of the deadline to allow time for responses.

9. Why Your Company Should Bid

• Predictable Revenue Stream: Routine maintenance contracts provide regular work and payments.

• Reputation Building: Government infrastructure contracts enhance your company’s credibility.

• Scalable Work: Successful completion could lead to larger projects, like full road rehabilitations.

• Community Impact: Being part of the team that keeps roads safe positions your company as a contributor to KZN’s economic growth and social development.

10. Strategic Advice for Bidders

• Start Early: With a month to prepare, use the time to perfect your technical plan.

• Site Familiarization: Even without a compulsory briefing, inspect relevant areas to better tailor your proposal.

• Plan for Flexibility: Maintenance often requires quick responses to unplanned incidents. Show readiness.

• Highlight Innovation: Showcase any methods or technologies that reduce downtime and improve road user safety.

• Risk Management: Present how you’ll handle weather disruptions, equipment breakdowns, or urgent call-outs.

11. Conclusion

Tender ZNB02691/00000/00/HOD/GEN/25/T is not just about patching roads—it’s about ensuring safe, reliable, and sustainable infrastructure for KwaZulu-Natal. If your company has the capacity, skills, and dedication, this is an opportunity to secure a contract that brings both financial reward and long-lasting reputation.

With no compulsory briefing and free access to documents, there are no barriers—just an open door to a valuable partnership.

📢 Don’t miss the deadline: 28 October 2025 at 11:00 AM. Submit your bid on time, with every document completed.