Invitation to Bid: E1951DXLPDEPA — Supply and Delivery of Diesel, Petrol and Fuel Accessories

📋 Tender at a Glance

🔧 Scope of Supply

Bidders are expected to provide:

• Diesel and petrol supply — bulk fuel deliveries in specified quantities

• Fuel-related consumables and accessories (hoses, nozzles, filters, tanks etc.)

• Fuel delivery logistics, safety, and compliance documentation

• Quality assurance and fuel testing certifications

• Warranty and support for accessories supplied

• Delivery to multiple municipal locations as per the delivery schedule

• Compliance with legal, environmental, and safety fuel handling standards

✅ Key Requirements for Bidders

Prospective suppliers must ensure their proposal addresses:

• Quality & Standards Compliance: Fuel grades must meet SANS or equivalent specifications; accessories must meet industry standards.

• Certifications & Testing: Provide fuel analysis reports, quality certificates, and proof of sourcing legitimacy.

• Delivery Timeline & Logistics: Propose delivery schedules, routes, and coordination with municipal depots.

• Warranty & Maintenance of Accessories: Include support and replacement guarantees for fuel station parts.

• Safety & Environmental Compliance: Adhere to fuel transport, storage, and handling regulations.

• Local Content / BEE Compliance: In municipal tenders, demonstration of local manufacture or equity participation can be advantageous.

• Clear Pricing Structure: Separate fuel cost, transport cost, accessory cost, tax, and any other duties.

• Risk Management & Contingency Plans: Plan for delays, spillage, price fluctuations, and safety incidents.

🧰 Tips for a Strong Submission

1. Download and examine the full tender package, including all related annexures and specifications.

2. Attend any mandatory briefing or site visit for clarity and risk mitigation.

3. Demonstrate past experience in fuel supply or municipal fuel contracts.

4. Show quality assurance systems and provide testing/analysis protocols.

5. Offer clear logistics and fuel delivery plans.

6. Highlight safety and environmental compliance measures.

7. Address BEE / local content credentials as required.

8. Compile a precise, transparent pricing schedule.

9. Assemble all required returnable forms and ensure they’re properly signed and completed.

10. Submit before the stipulated closing time and adhere to the submission format (hard copy, digital, or via EasyTenders) as instructed.